Entopia's Knowledge Builder automatically classifies documents once they are added to the repository. No training or complex rule configuration is necessary. Users can also build custom taxonomies, which, once generated, can be maintained with a "smart classification" feature. This feature suggests new classifications and identifies duplicate categories for removal. Entopia's Knowledge Locator includes a dynamic profiling system that identifies and finds experts in documents and other materials in the repository.
Entopia sells direct and through distributors. It would sell and support EDU directly with an enterprise license cost of $495,000 for 5,000 users. With an annual maintenance fee of 20 percent of the license for technical support and product upgrades ($99,000), $118.80 per user adds up to the best deal in town.
Entopia K-Suite, $118.80 per user, per year. Entopia, (866) ENTOPIA, (650) 632-0101. www.entopia.com
LibertyNet 7.5 LibertyNet came up short on the collaboration functions supplied by other vendors. EDU also would have to use IBM's E-Records Manager to fully comply with DoD 5015.2 and UK-PRO. But LibertyNet offers viable options for document input and output management.
LibertyNet's input management includes image scanning and OCR/ICR engines, and Liberty was the only vendor to directly support COLD/ERM (Computer Output to Laser Disc/Electronic Report Management). LibertyNet includes a merge feature to aggregate content into the system from external clients and partners. This feature lets you collect multiple documents; select pages from within those documents; replicate an item in the system from its original location; or remove the source documents upon import. When the information is imported, you have the option to include it as a new document or append it to an existing document.
Although LibertyNet didn't natively support collaborative workspaces, it does come with a free TaskFlow module that routes documents and tasks to targeted users. The sequence of the route is controlled by a task manager that works with Windows clients and Web browsers. Users can annotate documents and keep comments confidential. With LibertyNet's rule-based processing, a manager can set notification parameters as the document moves along its route. Notifications include content, metadata and links to the document.
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