Trim Context 5.2, $185.17 per user, per year, plus SharePoint cost. Tower Software Corp., (800) 255-9914, (703) 476-4203. www.towersoft.com
K-Suite (for Knowledge Suite) incorporates a panoply of DM features, leading off with strong enterprise search. Entopia was the only participant to offer a built-in expertise locator, but it came up short on conventional RM functions and couldn't track physical documents or pieces of evidence without third-party help. We did like Entopia's low price and straightforward business model.
K-Suite's knowledge- and document-management tools are supported by J2EE. This makes it easy to integrate with existing enterprise applications, such as IBM WebSphere and BEA WebLogic Server. Like other architectures, K-Suite works with an LDAP directory or Active Directory to bring users into the system quickly and set their privileges.
Entopia Quantum, a subset of K-Suite, provides DM functionality. Quantum offered EDU many ways to create documents within the system. Users can contribute documents from a fat client on a Windows PC for example, where all the usual suspects would be available, including Word, Excel and PowerPoint. Other devices, such as an OCR scanner, can capture and save physical documents in digital format so they can be imported into the document repository. Users also may access DM functions from a browser and import documents over the Web. Once in the Quantum repository, the document becomes a Q-File that can be checked in and out for editing, tracking and auditing.
Quantum's Collaborate module provides a secure space for users to share work. It enables shared folders, threaded discussion lists and tight integration with Microsoft's MSN Instant Messenger and NetMeeting. Users access shared workspaces over HTTP or SSL, where they can add text or voice notes with attachments. Workspace members receive e-mail updates when information is added to the workspace.
Like our Editor's Choice winner, K-Suite automates the capture of Outlook e-mail messages and attachments. It uses a rules-based collection procedure similar to Outlook's "create rules" feature. Users designate certain Outlook folders to receive mail automatically, according to sender, words and phrases in the subject line or body of the message.
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