Like the other DM systems we evaluated, Enterprise manages and secures documents and folders contained in a repository. Once in the repository, documents are indexed and metadata is generated automatically or through manual intervention so they can be easily categorized, searched and retrieved.
Documents enter Enterprise repositories in two ways: Existing documents can be captured and imported, while new documents can be created using integrated applications, such as Microsoft Word and Adobe Acrobat. Captured documents include scanned images, facsimiles and e-mail. You can include physical assets that cannot be added to the repository, such as a file box, microfiche or physical piece of evidence used for litigation. These assets are represented in the repository using an electronic record and tracked using bar codes and scanners.
To get an ROI for content creation, EDU needs to make documents easily accessible to users, and this is where Enterprise shines: Once documents are in its repository, the system can publish them automatically on the Web through its partnership with RedDot. RedDot provides built-in controls for navigation and design that transform documents in the repository to the Web. This would let EDU create and edit documents in the repository and quickly make fresh content available online for employees, clients and partners.
Enterprise, along with LibertyNet and Tower Software's Trim Context, gave EDU a variety of options for interacting with the document repository. Web browsers and fat-client software for Windows and Citrix MetaFrame clients let users import documents into the repository and check them in and out for editing. When a document is checked out, it is marked as read-only for other users; when it is checked in, version control is applied to preserve earlier drafts. In addition, Enterprise has a collaboration module that supplies a set of macros for Word, Excel and PowerPoint.
Hummingbird's collaboration module supplies a secure Web environment where teams or groups can edit documents. These workspaces are comparable to those from Entopia, Stellent and Tower Software. Enterprise will let EDU organize teams of users or groups from an Active Directory or an LDAP directory and provide secure authentication via SSL. The workspaces offer discussion threads and shared task lists and calendars, and they provide document- and folder-level security. Moreover, Enterprise features "Ethical Walls," which allow anonymous or blind collaboration on projects that require discretion as to the individuals or organizations involved.
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