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Implementing Instant Policy Changes: Page 2 of 3

Steve gave his OK, then the expedited approval process and monitored upper management for any red flags that might be raised.


Ready and Waiting

Approvals in hand, we informed our helpdesk staffers to prepare them for the inevitable onslaught of user calls. We sent out an e-mail message to tell all employees about the change, in layman's terms. And we updated our written security policies to reflect the new blocking policy.

Some of our users weren't exactly thrilled about the change. Our legal department, for example, receives most of its e-mail attachments in the password-protected archive file format, so those users suddenly found most of their files blocked. But once they understood the new policy and the reasons behind it, our users got into the habit of calling the helpdesk to retrieve valid files that were flagged and quarantined.

This latest attack was no picnic, but it did teach us several valuable lessons. First, don't expect systems, such as gateways and antivirus software, to catch every problem--they won't. Second, be willing to make policy changes on the fly--but only after assessing the potential impact on your users and your business. Third, empower your people to act swiftly in an emergency.